About the job
- $78,455 per annum + Superannuation
- Full Time, Ongoing Position
- Geelong (Hybrid – 3 days per week in the office)
About the role
The Administrative Assistant provides administrative support to the Head of Partners & Providers and the Head of Enablement within the Return to Work Business Unit. This may involve either coordinating the activities of others or providing support to the Divisions within the areas.
Key Accountabilities:
- Provide high level administrative assistance in relation to effective diary management, travel bookings and managing correspondence and incoming sensitive, confidential information
- Provide a range of administrative support functions to support the delivery of core day-to-day and project activities
- Assist the Heads with papers and reports for internal and external meetings
- Manage mailboxes, first point of contact for initial phone inquiries and directing enquires to appropriate contact
- Maintain administrative processes and templates including agendas, minutes and action registers. Coordinate meetings, functions, agendas and room bookings
- Manage the receipt and payment of invoices from providers, including purchase orders, within the procurement framework
Please ensure you click here to view the Position Description provided for additional information on accountabilities for this role.
About you
You are an experienced Administrative Assistant with a passion for delivering support to your stakeholders. You will have excellent organisation, prioritisation and time management skills combined with highly developed interpersonal skills whilst also being able to work autonomously whilst exercising discretion.
Skills and experience:
- Proven experience in an administrative support role supporting senior leadership
- Experience in preparation of presentations, agendas, minutes; as well as organising functions or team events
- Excellent and effective written, verbal and telephone communication skills
- Intermediate/ advanced knowledge of Office Suite (eg PowerPoint, Word, Excel)
- Demonstrated ability to liaise with a diverse client/stakeholder group including senior management levels
- Demonstrated ability to exhibit tact in the handling of complaints and enquiries and take action in response
Working with Us
At WorkSafe, we aspire for every employee to feel connected, safe and valued in their team, for teams to feel valued in the workplace, and for WorkSafe to be valued in the community.
We believe that a diverse workforce is the key to delivering the best outcomes for the Victorian community and strongly encourage applications from all people, including First Nations people and people with disability, diverse cultural and linguistic backgrounds, sexualities and genders.
What’s next?
Applications close 11:00pm – Thursday 4th July 2024. Click the link to apply, and join us in making a difference to Victorian lives.
Only people with the right to work in Australia may apply for this position. You may be required to undergo a National Police Check (and/or Medical Assessment) as part of the recruitment process.
Candidate screening may take place prior to the advertisement closing, so get your application in.
For further enquiries please contact David Heaney via email – david_heaney@worksafe.vic.gov.au
About us
WorkSafe's Strategy has our core purpose front of mind – reducing workplace harm and improving outcomes for injured workers. We don’t shy away from the importance of our purpose to the Victorian community, that’s why we have a stated ambition to be world leading.
We want Victoria to be the safest place to work in Australia and one of the safest in the world; and we aspire to be a world leader in return to work after a workplace injury.
WorkSafe are striving to build a diverse workforce that reflects the Victorian community we serve.
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